POLICE Magazine Supplements

Special Report 2019

Magazine for police and law enforcement

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Calculated miles are actually 2.5 times the odometer reading, and one hour with the motor le running equals about 33 miles. "It makes them much more aware of the need to curb idling and comply with the maintenance schedules I've set," Walker said. TAKE ON EMISSIONS TESTING El Paso County, TX, is using two emissions-testing machines at a cost of $15,000 per machine. Before, the county paid between $7 and $40 for each inspection, depending on the type of vehi- cle or equipment. e first machine was purchased for the Public Works motor pool in October 2016. A second inspection station was added to the Sheriff's motor pool in January 2018. Now, 81% of all inspections are conducted in house. e machines paid for themselves within a few months, and the county expects to save $13,000 a year on inspection fees alone, along with $66,000 in fuel costs and $105,000 in maintenance and wear and tear repairs from not having to shuttle vehicles to inspection sites. PARTNER WITH A SCHOOL With a technician shortage looming, many fleets are becoming more proactive when recruiting new technicians. e City of Fayetteville, AR, is partnering with a local school to boost its workforce with an intern program. Six of Fayetteville's fleet staff members attended the same local technical school. When the city's workload increased and it needed more help, the fleet decided to partner with a techni- cal school. Students work 20 hours a week, and their evening schedule allows them to attend school, have lunch, and come in for a five-hour shi at the fleet shop. Communication with the school is an important aspect of this partnership. Jesse Beeks, fleet operations superintendent, serves on the advisory board for the school's diesel program, and when the fleet is hiring, Beeks can call the instructor, who is able to recommend two or three applicants. Municipal fleet is not for everyone, Beeks noted. But stu- dents gain hands-on experience on a variety of equipment to help them figure out where they would like to end up. "Some want to move to a truck shop or dealership. We usually know this by the time they are ready to move on and allow them more experience in their field of interest," he said. FUEL RESPONSIBLY Every fleet operation is different, with its own set of unique problems. Sonoma County, CA, implemented a quick and sim- ple solution to one of its problems: drive offs. About three times a year, a fleet driver would drive away from a fueling station with a fuel pump still hooked up to the vehicle, causing damage to the fuel site and the vehicle. e fleet noticed an increase in drive offs in one six-month period. To remedy this, the county removed the automatic fill mechanism from its fuel pumps. is took about two minutes per nozzle. Regular users were not happy with the change because it made fueling less convenient, but some understood the need once fleet staff explained the costs associated with drive offs. PREPARE FUTURE LEADERS e City of Long Beach, CA, started a supervisor swap pro- gram in February. Every supervisor is moved to a different crew and a new position to provide cross-training and prepare for upcoming retirements. Supervisors get to know new technicians, new vendors, and new equipment. With a broader knowledge of the fleet operation, supervisors are communicating with each other more oen. One challenge, according to Fleet Services Manager Dan Berlenbach, CPFP, was placing the supervisors in roles that prepare them for future growth but also ensure they would be successful. SPEC FOR TRAINING When a fleet buys a new vehicle, it is important to train your technicians how to maintain that vehicle. Sussex County, NJ, considers this at the very beginning of the procurement stage. e county's vehicle bids require the vendor to provide train- ing and an engine soware subscription. ese added items are to be factored into the price of each vehicle, so the fleet does not have to request funding for training later. John Bazelewich, fleet manager, said these requirements are specified to bidders in advance and the fleet has not seen any pushback on this initiative. Payment for training is handled be- tween the vendor and trainer, and although the fleet team will provide the names of trainers staff members have worked with in the past, the vendor is not required to stick to the same trainers. Roselynne Reyes is assistant editor for Government Fleet and Work Truck. U PF I T T I NG & F L E E T M A N AG E M E N T | SP E C I A L R E P O RT | 15 PHOTO: GETTY IMAGES

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